> For the complete documentation index, see [llms.txt](https://eohelp.weaver.com.co/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://eohelp.weaver.com.co/expense/enter-expense.md).
# Enter expense
Create Expense Entry
Allow users to enter the reimbursement data for users, departments, companies, and projects.
## 1 Single Entry
In the **\[Enter Expense]** menu, fill in the required fields and click **"Submit"** to create a new expense entry. If there are additional expenses to log, the user can click **"Save and Next"** to proceed with the next entry.
**Field Explanation:**
* Reimburser: The individual making the reimbursement; Defaults as current user, mandatory, can only select one user, and resigned users cannot be selected.
* Budget used: Budget this expense will utilise to deduct from.
* Reason: Justification for the reimbursement.
* Reimbursement Date: Date when the expense was incurred; Defaults to today's date and is mandatory.
* Reimbursement amount: Total amount being reimbursed for this expense.
* Reimbursement category: Indicates the expense category being reimbursed. If categories are hierarchical, only the lowest-level category can be selected.
* Expense beneficiary: Specifies who benefited from the expense; Options can include a department, individual user, company, or project.
## 2 Multi-enter
If there are several entries to be recorded at once, the user can use the **Multi-Enter** function to log several entries simultaneously.
Step 1: Click on the "**Multi enter**" on the top-right side of the page.
Step 2: Fill in the entries and click on **"Submit"** to create them.
**Remark:**
The user will still have to fill in the scope of **Expense beneficiary** based on the options selected.
## 3 Import
Step 1: In the top-right corner of the page, click "Import".
Step 2: Export the template by clicking on "Export template"
Step 3: Fill up the Excel template
Step 4: Select the updated Excel file by double-clicking on the file or click on the file and click "Open".
Step 5: Click "Start importing" to begin the import.
When the import is complete, an Excel file will be generated to inform the user of the import status of all rows.
**Remark:**
* The system will check if the current expense entry will exceed the budget if submitted. Reminder will be prompted and entry may be blocked based the budget settings.
